11/2/20 Google Workspace Roundup: Updates that Matter Most

gmail status settings

Several significant updates have recently been made to G Suite applications! Below is a quick look at the highlights that will help make Docs, Sheets, and Slides more versatile and time-saving, as well as a new way to ensure your organization’s data is protected.

Google Workspace Add-ons

For the first time ever, add-ons are now available for Google Docs, Sheets, and Slides! This means that you can use third-party applications to improve your productivity on these apps. Follow these instructions to install an add-on:

  1. Open a Doc, Sheet, or Slides presentation..

  2. On the right-hand side, click Get add-ons.

  3. Search for add-ons. Click them to see their description.

  4. Click Install and then Continue.

  5. After the add-on installs, click Done.

Admins can even create custom add-ons for their organizations. See Google’s article on the Workspace Developer site for more information and instructions.

Data Protection Insights Reports

The Google Workspace team is introducing reports that will help admins ensure that they are protecting their organization’s confidential data. These reports will show how many files in your organization contain sensitive information, how many of these sensitive files, have been shared externally, and insights about the type of information deemed sensitive.

These reports will be ON by default, and will be sent only to super admins and other admins with the View DLP rule privilege. Data Protection Insights Reports will be produced periodically and sent to these admins periodically via email, and an alert will also appear in the Admin console when these are ready.

“Away” Status for Google Chat

Finally, you can now set your status as “away” in Chat within Gmail. By default, your status will still show “active” when you are online, but you can now override that by manually changing your status, as shown at right.

If you have any questions or concerns about these updates, don’t hesitate to reach out to our team.