9/4/20 G Suite Roundup: Updates That Matter Most

electronic devices on a table

A variety of significant updates have been made to G Suite recently, especially for Google Groups, Drive, and Meet. Read on to learn about the updates, including a security-bolstering beta.

Collaborative Inboxes and Shared Labels for Groups

G Suite developers have created two new ways for teams to collaborate in Gmail. The first is Collaborative Inboxes, which allows teams to collaborate on emails, as well as view, manage, and respond to emails sent to a group account. Messages can also be assigned to users in the group.

Shared Labels are the newly-created replacement for both categories and tags in Groups. Labels will appear on the left side of the interface, and will enable teams by providing organization, including the option to filter and search messages. Current categories and tags will automatically be migrated as Labels.

Target Audiences beta

Target Audiences, a feature that will allow admins to control with whom users can link-share Drive files, is now in beta. Previously, users could select between only two options for link sharing: they could allow anyone in the organization to access the file using the link, or anyone at all could access the file using the link. This can greatly strengthen security measures, and help ensure that files are not accessed by any unauthorized parties. Admins can activate this by accessing Admin console > Directory > Target audiences. You can assign target audiences on the group or OU level.

Cast Meet to TV

Now, you can quickly cast your meeting or class (via Google Classroom) to your television. The only requirements are that your device has the latest version of Chrome, and your Chromecast device has the latest firmware installed. You can begin casting at any time before or during your meeting. You can find step-by-step instructions on how to cast to your television here.

Read receipts for Chat

Beginning October 5th, 2020, you will see read receipts for Google Chat, which displays the user’s profile picture next to the last message he or she has opened. This will be active for iOS, Android, and desktop users, and will not apply to Chat Rooms or group messages.

We hope these updates have been helpful! Please direct any questions to the HiView team and we will get back to you promptly.