STEP 1: Accessing the tool
To access Signature Management for Gmail:
STEP 2a: Apply to all employees?
Toggle this switch if you’d like to change signatures for all users within your domain. When doing so, a warning message will appear prompting you to confirm that you wish to do so. This task cannot be undone, so only click Yes if you are sure you’d like to update all signatures in your domain.
STEP 2b: Apply to select Users, Group or Organization Units
In the editor, go to Format then Fonts to find the fonts available in Gmail. If you want to use a font that is not available in Gmail, you can edit the source code of the template and edit the font-family value of the text. We strongly recommend using Gmail supported fonts to avoid any issues.
STEP 3: Load an existing signature
You can load an existing signature to update it or to use it as a template for other signatures. This feature is especially helpful when you only need to make small changes to a signature or template.
To create a signature template:
Now, you’ll be able to use this template by clicking the dropdown menu below Select a template. To change your template, adjust it as you’d like and then click Update selected template.