Introduction to Google Workspace-to-Workspace Migration.

Migration of data from one Google Workspace (G Suite) tenant to another can be tricky for those without a great deal of experience. Read on to learn about our expert process and considerations.

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Why you’d make the move?

There are several scenarios that require a Workspace-to-Workspace migration. For example, if two companies both using Workspace decide to merge, or if one or more companies are acquired by another, a migration of data to a single Google Workspace tenant (technical environment) is the most practical way of consolidating. Not sure if this is the case for your organization? We recommend a migration to a single tenant when:

Centralize and Simplify.

Migration to a single tenant makes configuration and monitoring much easier for Google Workspace Admins as they can then manage all users from a single Admin console. Having a centralized Google Workspace account is key not only for collaboration between companies but also to make security and data monitoring easier.

Objectives.

Before delivering a seamless Workspace-to-Workspace migration project, our migration specialists identify the following objectives:

1. Determine the tools needed for the migration project

By discussing your project needs, our Engineers will determine the ideal tools to use for your migration. For example, we may use CloudM Hosted, Google Apps Manager (GAM), VM, IMAPSync, or other migration tools to complete your migration. Our choice of tool will largely depend on the amount of data to be migrated.

2. Evaluate the amount of time and resources required

At this stage, our Engineers work with our Sales team to create a contract, establishing the scope of work, costs, and the migration timeline. Depending on your company’s size and needs, Change Management efforts and/or Google Workspace Training may be recommended.

3. Document and communicate any watchpoints to the end users

For any major workplace change, communicating early and often is essential. Our experts know what end users should expect before, during, and after the migration, and will keep them informed at every step.

4. Migrate and preserve all Drive, Gmail, Contacts, and Calendar data

What data cannot be migrated?

There are some Google services not currently supported by available migration tools, such as Google Cloud Platform (GCP) projects, Google AdSense, Google Analytics, YouTube channels, and Google Play. However, our technical team will help you identify the services being used by your users and point you in the right direction for actions you can take to preserve data and transfer access to users within the new Google tenant as needed.

Additionally, please note that both legacy and new Google accounts must be active. Suspended accounts cannot be migrated.

Domain Transfer.

Migrating to a new or existing Workspace account requires using a new domain to transfer data from the legacy account. However, some organizations require keeping the legacy domain active to communicate with their customers during the new account adoption process. We work closely with all teams involved in this process to ensure there is no disruption in service and ensure users can keep using their legacy email address after the transfer.

Changing the primary domain is not available for these types of accounts:

How can HiView help ?

We understand the challenges of migrating data from organizations of any size, including organizations requiring unique approaches. We prepare all users for this transformation –  the leaders, the transformation team, and the end users – so they understand the benefits and technical changes before migration. 

To find out more about our comprehensive Google Workspace migration services, contact us.

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